Strategic SAP Licensing

Stay in control of your costs with visoryQ FinOps Manager

visoryQ FinOps Manager empowers you to complete your classic SAP software asset management with all necessary data sources to understand your planned and actual TCO (Total Cost of Ownership) of SAP and manage licensing risks and true-ups appropriately.

From Counting Licenses to strategic sap finops

Shift from reactive license management to proactive financial governance

Optimization

Forecasting &
Budgeting

Reporting &
Dashboards

Cost allocation

Data Ingestion

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Offered as a Managed Service for SAP Governance
Supplied as a Cloud Application
Maintained by our Experts = maximum output
Providing access to expert SAP Licensing Advisors
Presented in quarterly and annual licensing meetings

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Tablet thumbnail of SAP Licensing Guide by VOQUZ Labs

How visoryQ FinOps Manager Works

A proven path from implementation to continuous SAP license governance.

visoryQ FinOps Manager is delivered in two clear phases: an initial implementation to establish full transparency and control over your SAP licenses and costs, followed by ongoing FinOps governance that keeps your SAP environment optimized, compliant, and cost-efficient.

Phase 1

Implementation (8–16 weeks)

We begin with a structured, tool-supported approach to build a solid licensing foundation:

License Evaluation: Analyze users, engines, HANA, and Digital Access with samQ to identify your actual consumption.
Contract Review: Validate your product set, pricing, discounts, and terms to expose hidden risks and shelfware.
ELP Setup: Establish your Effective License Position (ELP), identify true-up needs, and assess financial exposure.
Tool Deployment: Configure visoryQ with your contract and consumption data, enabling automated reporting and first actionable insights.

FinOps Management Implementation

INITIAL EVALUATION

Tool-Based

CONTRACT REVIEW

Value Assessment

FIRST ELP

Risk Analysis

IMPLEMENTATION

System Setup

Initial implementation: 8–16 weeks.

visoryQ FinOps Management - License Governance for SAP

1. FIRST Report

Quarterly

2. MEASURE

Collect Data

3. REPORT

Review & Evaluation

4. CHANGE

Implement Changes

Continuos FinOps. Optimization: Ongoing.

PHASE 2

Continuous FinOps (Ongoing)

Once implemented, visoryQ enters a continuous governance cycle that aligns licensing with your business needs:

Measure: Automatically capture and consolidate SAP license usage from samQ, SAP for Me, and BTP cockpit.
Report & Evaluate: Quarterly reports track changes in consumption, compliance, and financial risk.
Change: Implement true-ups, swap shelfware, and optimize contracts based on data-driven insights.
Repeat: Maintain ongoing license governance to keep SAP costs predictable and audit-ready.

Scope of Delivery

Managed services for software governance.

Quaterly

SAM tool maintenance & customization
Consumption measurements
Consolidation of usage Providing access
Analysis of Overages and Deficits
Update ELP and Financial compliance
On-Premise- Licenses, Private cloud, Public cloudto expert SAP Licensing Advisors

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Annualy

Updated self-declaration
Updated BOM
Growth within the last 10-months
SAP system measurement, USMM + SLAW

Care+ Managed licensing for SAP

Flexible service options tailored to your SAP licensing needs.

Our FinOps services provide ongoing governance and expert support to keep your SAP environment cost-effective, compliant, and audit-ready. Choose the service level that best fits your business.

Essentials

Consolidated quantitative consumption information from your SAP systems
Usage dashboards
Quarterly reporting
Annual USMM + SLAW

ADVANCE

All services included in ESSENTIALS
Financial Evaluation of Usage
Risk Evaluation & True-Up Plan
SAP BOM
SAP ELP

360°

All services included in ADVANCED
Includes SAP Private Cloud & Public Cloud products
Includes BTP

SAP OPERATIONS

A structured approach to License Governance for SAP

visoryQ FinOps Manager streamlines SAP license governance by unifying contracts, budgets, and consumption data into one clear view. It transforms raw measurements into actionable insights and enables fast, informed decisions on compliance, costs, and infrastructure sizing. With visoryQ, you move from reactive license management to proactive financial control—eliminating waste, reducing risk, and keeping your SAP environment aligned with business priorities.

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Expand your knowledge through our blogs.

LEARN MORE ABOUT SAP LICENSING & COMPLIANCE

AP Software Licensing is highly complex due to multiple products and user license types. Get familiar with the different licensing models, learn what to expect from SAP audits, ensure correct measures and avoid compliance risks.

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CUSTOMER STORIES

See how leading organizations achieved lasting value through strategic SAP license management.

RS COMPONENTS | MANUFACTURING

Challenge: RS Components needed clarity on SAP license usage and associated risks.

Solution: VOQUZ Labs implemented samQ to provide full visibility and risk insight.

Impact: Optimized SAP investment through improved compliance and smarter license utilization.

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JET BLUE | AVIATION

Challenge: jetBlue faced inefficiencies and high costs from an inflated number of SAP named users.

Solution: VOQUZ Labs deployed samQ with automated user management workflows.

Impact: Reduced named users by 50%, streamlining operations and driving significant cost savings.

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WELEDA | NATURAL COSMETICS

Challenge: Weleda needed to balance named user licenses with actual usage to avoid overspend.

Solution: samQ was used to align license consumption with real-world usage patterns.

Impact: Achieved leaner license allocation—“only as much as necessary”—and ensured cost-effective compliance.

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BUSINESS CASE

$3M Saved by Avoiding Hidden Non-Compliance

One VOQUZ Labs client reduced their SAP user base by 1,400 users—but was still flagged as non-compliant during an SAP audit. The issue? SAP’s SLAW tool only displays current license assignments without evaluating if they are appropriate, too high, too low, or missing altogether. Without ongoing analysis, even well-intentioned license reductions can backfire.

The turning point came when the organization took a strategic approach to license management—focusing not just on user counts, but on aligning roles, authorizations, and actual usage. This shift enabled them to regain compliance and avoid unnecessary costs, ultimately saving $3 million during the audit. It’s a clear reminder that license optimization is not just about numbers—it’s about understanding the full picture.

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It's all about good communication. Whether you want to learn more about cost-effective, compliant, clever SAP Add-ons, have a technical question, are interested in a demo (POC), or want to explore a partnership — we’re here for you. Our global team is ready to support you in different languages and cultures.

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