Invoice Check App

Intelligent Invoice Control for SAP

Prevent duplicate payments and financial losses with automated duplicate invoice detection and payment terms validation across company codes. Built on SAP business technology platform.

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100% Automated Detection

Multi Company Codes

Real-time Alerts

A computer monitor on a desk displays an invoice checklist with several rows, warnings and dates in an office setting.

SAP Certified Integration with RISE with SAP S/4 HANA Cloud

Key Features

Advanced capabilities that go beyond SAP's standard duplicate check

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AUTOMATED Duplicate
invoice CONTROL

Cross company code logic with smart matching on amounts, invoice numbers, dates and vendor names

A person using a laptop to make a payment online, with transparent digital icons related to security and transactions displayed.

Payment Terms
VALIDATION

Detects mismatches between posted invoices and vendor master data to prevent financial losses

Close-up of hands typing on a laptop with a warning sign.

INTELLIGENT ALERT
SYSTEM

Automatic alerts for potential issues with detailed side-by-side comparison

Real-World Examples

Comprehensive capabilities designed for modern enterprise needs

Duplicate invoice detection case

Scenario: Two invoices posted for the same vendor (173001 Domestic Supplier)

Amount: Both invoices for $135,200

Invoice Numbers: 9000942 vs 90000972 (subtle difference)

Result: System automatically detects potential duplicate despite minor discrepancy and create automatic alert

Alert generated

Business Value: Prevents $135,200 duplicate payment

A person uses a touchscreen laptop to view an invoice document displayed on the screen.

A close up of a person's hand typing on a laptop keyboard with an invoice on the screen marked as "PAID."

Payment Terms Mismatch

Scenario: Invoice processing error

Correct Terms: 14 days with 3% cash discount

Posted Terms: Payable immediately

Result: System alerts to prevent missed cash discount

Alert generated

Business Value: Saves 3% cash discount opportunity

HOW IT WORKS

Simple three steps process to eliminate duplicate invoices and payment errors

Filter and Search

Use free text search and filter by company code, vendor and alert status

Review Alerts

System automatically generate alerts for duplicate invoices and payment terms mismatches

Take Action

Review details and approve, reject or flag transactions for further investigation

OUR Solution:

Automated Duplicate Invoice Control

Cross-company code logic works across all entities
Smart matching algorithms on amounts, invoice numbers, dates, and vendor names
Catches differences that standard checks miss
Automatic alert generation for potential duplicates

Invoice alert screen showing a duplicate invoice detected, with details about the original and duplicate documents.

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Invoice details show a payment terms mismatch, highlighting alert status and key information such as amounts and due dates.

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Payment Terms Validation

Real-time validation against vendor master data
Contractual compliance ensuring agreed terms are applied
Cash discount protection preventing missed opportunities
Due date accuracy for proper cash flow planning

Intelligent Alert System

Side-by-side comparisons of potential duplicates
Detailed analysis showing specific differences
Workflow integration for review and approval
Audit trail for all decisions and actions

Screenshot of an invoice check interface showing alerts for duplicate invoices, with details on status, company, vendor, amount and alert date.

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Business Benefits

Deliver immediate value to your finance operations

Technical Specifications

Curved computer monitor displaying a software interface with a list of duplicate invoice alerts and a magnifying glass icon.

PLATFORM REQUIREMENTS

SAP S/4HANA (On-Premise or Cloud)
SAP Business Technology Platform subscription
Standard SAP^® authorization concepts

WORKS WITH

SAP S/4HANA Cloud Private Edition
SAP S/4HANA Cloud Public Edition
SAP ERP
SAP Business Techology Platform
SAP Build Code

Advanced Detection Technology

Sophisticated algorithms that identify duplicates even with minor variations in invoice numbers, amounts, or vendor information.

Smart Analytics

Comprehensive reporting and analytics to track patterns and improve financial controls.

SAP BTP Integration

Native integration with SAP Business Technology Platform ensures seamless deployment and optimal performance.

Let's Talk About Your SAP

Global SAP expertise. Individual insights for your unique business challenges.

Every SAP landscape is different. Across industries and regions, we turn complex SAP data into insights for better cost, risk, and compliance decisions. Let's start with a 15-minute alignment conversation about your situation and explore if an assessment, demo, or proof of concept is the right next step.

KONTAKTIERE UNS

Invoice Check App