Strategic SAP Licensing

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Experts in SAP Software, Asset Management & FinOps

A man and woman in casual business attire engage in a lively discussion in a modern office. Keywords like "SAP® Licensing" and graphs overlay the image.
At VOQUZ Labs, we help organizations navigate the complexity of SAP licensing with clarity and confidence. Our team brings decades of experience to uncover hidden risks, eliminate unnecessary costs, and build long-term licensing strategies aligned with business goals.
A man and woman in casual business attire engage in a lively discussion in a modern office. Keywords like "SAP® Licensing" and graphs overlay the image.
Pressure
to update
2025/ 2027 / 2030
RISE or S/4HANA.
Migration Costs.
Project Complexity.
Decision Traps.
Of
Captivity by
Mega Vendor
SAP targets your IS and Services. Lacking negotiation leverage. No simple provider swap. Product swaps not standard. Deliberate lack of transparency.
Costs
SAP

GROWING COMPLEXITY
& COSTS OF SAP

Help from VOQUZ Labs as a counteraction

Two people discuss financial charts on a table, with a digital orange bar graph overlaying the scene, conveying a tone of collaboration and analysis.
  • Ever-growing TCO of SAP.
  • Costs of SAP S/4HANA migration.
  • Annual and renewal price increases.
  • Maintenance costs of shelfware.
  • Difficult contract volume reductions.
  • Infrastructure Markups.
CONTACT US

Maturity in software governance

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SAP Licensing & Cost Management

Whether you are evaluating your potential for improvement, solving licensing issues, designing your future SAP strategy, or implementing the most advanced practices for software governance, we can support you with software tools, market data, and expertise.
samQadvisoryQ, samQsamQvisoryQ, samQvisoryQ
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ENVIROMENT CHECK
SOLID BASIS
STRATEGY
OPERATIONS

QUICK LICENSE ASSESSMENTS

  • Quick License Assessments

LICENSING SOLUTIONS SPECIAL SITUATIONS

  • Audit Defense
  • Aufstellung der Effektiven Lizenzposition (Identifikation von Shelfware und Unterlizenzierungen)
  • Digital Access
  • M&A
  • UDD Renewal

SOFTWARE ASSET MANAGEMENT

  • Continuous Control of Consumption with SAM tool
  • Sporadic financial Assessments

TRANSFORMATION TO SAP S/4HANA

  • Sizing For The Future SAP
  • Business Case Building
  • Finanzielle Szenarien
  • Negotiation Preparation
  • Contract T&C

SAP LICENSE GOVERNANCE & FINOPS

  • Measure Usage
  • Evaluate Compliance
  • Analyze Costs
  • Discover Risks
  • Use FinOps
  • Implement changes

INSTANT SAM BENEFITS

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Gartner's Strategic Planning Assumption

By 2026, organizations that reposition software asset managers from centralized execution to strategic governance and oversight will have 30% more efficient software spend that those that do not.
A person in a blue shirt uses a laptop, with holographic images of documents and a large checkmark hovering above.

1. LICENSE COMPLIANCE

  • Avoid unplanned expenses
  • Stop being behind by making manual adjustments
  • Stay aware of changes
  • Do not fear audits
  • Stop reacting, take control
  • Understand financial risks
A person in a yellow shirt calculates with a calculator, holding a tablet. Papers with charts, a laptop, and clipboard are on the desk, conveying a busy work environment.

2. FINANCIAL CONTROL

  • Stay in control of costs
  • Reduce and avoid incremental costs
  • Obtain security in your budgets
  • Identify risks earlier
  • Make prepared decisions
  • Know your system and needs to take full control in negotiations
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3. BEST PRACTICES

  • Tools are knowledge transformed into software
  • Advisory provides access to experience from other clients & organizations
  • Market data helps valorize your SAP

PATHS TO SUCCESS

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How we helped our clients solve financial challenges.

SAP FINDS AN AUDIT GAP OF 5,000
PROF. USERS
= 3 M EUR
post it
samQ Logo
VOQUZ Labs reclassifies  User Licenses
Agreement with SAP to discard findings = 0M EUR
MORE ON SAMQ
CLIENT HAS AN AUDIT FINDING FOR DIGITAL ACCESS= 500,000 USD
post it
VOQUZ Labs evaluates, eliminates & backs up negotiations
Client pays only
= 45,000 USD
MORE ON Advisory
CLIENT HAS A PROPOSAL FOR RISE WITH SAP OVER 10 YEARS= 570M USD
post it
visoryQ
VOQUZ Labs measures, advises & backs up negotiation
Client signs contract
= 180M USD
MORE ON BCB
CLIENT SUFFERS UNCONTROLLED GROWTH OF SAP COSTS YEAR TO YEAR
post it
visoryQ
VOQUZ Labs manages License Services.
Client gets in control & hold budget for 5 YEARS
MORE ON FINOPS

SAP OPERATIONS

Only few have their licensing right

Most companies focus primarily on whether they are license compliant according to their SAP contract. In doing so, they’re usually just answering the question: are we under- or over-licensed in context with the contract, rather than the actual usage? The typical solution is to purchase additional licenses. But the truth is, very few organizations have the resources or processes in place to actually review and assign authorizations in a way that not only ensures compliance, but also unlocks significant cost savings. This is only possible when someone —or in this case, samQ — actively optimizes licenses in real time. By aligning them with actual usage rather than the outdated terms of a long-standing contract, samQ ensures a clean, efficient, and cost-effective licensing model.
Bar chart depicting client licensing data with three sections: 60% overlicensed, 10% in control, 30% underlicensed. Costs listed as $2M for shelf-ware, $440K maintenance, $1.5M risk for underlicensed.
SucheSuche
click to enlarge

BUSINESS CASE

$3M Saved by Avoiding Hidden Non-Compliance

One VOQUZ Labs client reduced their SAP user base by 1,400 users—but was still flagged as non-compliant during an SAP audit. The issue? SAP’s SLAW tool only displays current license assignments without evaluating if they are appropriate, too high, too low, or missing altogether. Without ongoing analysis, even well-intentioned license reductions can backfire.

The turning point came when the organization took a strategic approach to license management—focusing not just on user counts, but on aligning roles, authorizations, and actual usage. This shift enabled them to regain compliance and avoid unnecessary costs, ultimately saving $3 million during the audit. It’s a clear reminder that license optimization is not just about numbers—it’s about understanding the full picture.
WEBINARS ON DEMAND – enhance your knowledge!

Crucial decisions about your SAP infrastructure - a discussion with IBM

Moving to RISE with SAP means transferring your responsibility for a reliable infrastructure to SAP. What are the alternatives and how do they compare? We talk about the characteristics of a modern SAP landscape and highlight the differences between the Customer Data Center, the IBM cloud and RISE with SAP. It is important to evaluate whether having your own Data Center is still the best option for some companies.

watch now
Tablet thumbnail of SAP Licensing Guide by VOQUZ Labs

WIR SIND FÜR DICH DA!

Egal, wo auf der Welt Du mit Deinem Unternehmen angesiedelt bist

Es geht immer um gute Kommunikation. Ob Du bereits Kunde bist, Kunde werden möchtest, eine technische Frage hast, mit uns zusammenarbeiten möchtest oder an einer Investition interessiert bist: Wir sind für Dich da! Unsere Spezialisten sind auf der ganzen Welt verteilt und können Dir helfen.
KONTAKTIERE UNS